Youth Exchange: Film Time

Location: Karlstad, Sweden

Dates: 28 February-9 March 2018

Number of participants: 8 from UK and in total 60

This call is for UK participants only and 18-30 years old!

Participating countries: Sweden, Italy, Romania, Poland, UK, Lithuania and Turkey

Organizer: ProQvi ideell förening lokalt resurscentrum för kvinnor med utländsk bakgrund

Apply hereApplication form

Deadline to apply: Immediate acceptance

Inquiries about this training course: Justinas at

Costs: This project is financed by the Erasmus+ Programme, thus:

  • Traveling, accommodation, food, programme, materials are free.
  • Administration fee is £30

Film Time

“FILM TIME” is a project where 60 young people from Sweden, Poland, Italy, Romania, UK, Lithuania and Turkey meet in Karlstad, Sweden between 28 February-9 March 2018 win order to produce their own multimedia product, focusing on topic of discovering/interpreting feelings and identities. No special skills or qualifications needed in order to apply to this project.

The organizing team aims to provide inspiration, challenge and knowledge to youngsters about shaping their experiences into messages that could be spread to a wider audience, using audiovisuals like film as a means of communication. The participants might experience that they have more similarities than differences, in their cultural contexts and personal opinions.

In addition to the audiovisuals, there will be place for intercultural meetings as well. Participants will be offered a possibility to visit some regional places of interest or special theme nights, where the participants can present their countries, cultures and ideas.

All participants will live together. The final audiovisual product of the project will be demonstrated on public in Karlstad and Helsingborg.


For this project, we invite creative persons with interest for multimedia, photo or storytelling as well as arts and expression forms, both practicing and just curious, open for challenges in search for inner truth, insights and genuine experience of human meetings, development of ideas and finding the ways to transfer the messages. Being on our own with nature, surrounded by cold forest by the lake, using our creative abilities together with others we will try to discover and re-write the definition of different feelings, ourself and our identities.

Project team

Project planning and facilitation will be maintained by trainers from Sweden and Turkey, with help from group leaders from all partner organisations from respective countries.

Travel costs

According to new Erasmus Plus rules, the reimbursement of travel costs will be calculated used a specific program called Distance Calculator:

Country of Origin Country of


Distance Band No. of


Travel Grant per


Sweden Sweden 0 – 00 km 12    0.00
Italy Sweden 500 – 1999 km 8 275.00
United Kingdom Sweden 500 – 1999 km 8 275.00
Romania Sweden 500 – 1999 km 8 275.00
Turkey Sweden 2000 – 2999 km 8 360.00
Poland Sweden 500 – 1999 km 8 275.00
Lithuania Sweden 500 – 1999 km 8 275.00

After sending their tickets and boarding cards, participants will receive the reimbursement of their travel costs. Travel (flights, other means of transport) expenses are compensated (up to 100%), based on the actual expenses incurred and the distance from your location of residence to the location of the project (Karlstad, Sweden).

Please note that any extra days you wish to stay (maximum 2 extra days) will be fully at your own expense.


The Venue

Youth Exchange - Film Time - Sweden -

Youth Exchange – Film Time – Sweden –

Karlstad [ˈkɑːrlsta] is a city, the seat of Karlstad Municipality, the capital of Värmland County, and the largest city in the province Värmland in Sweden. The city had 87,000 inhabitants in 2015, and is the 21st biggest municipality in Sweden. Karlstad has a university and a cathedral.

Karlstad is built on the river delta where Sweden’s longest river, Klarälven, runs into Sweden’s largest lake, Vänern. It has the second largest lake port in the country after Västerås.

Karlstad is often associated with sunshine and the symbol for Karlstad is a smiling sun. Karlstad is reputed to be one of the sunniest towns in Sweden and a local waitress, known as “Sola i Karlstad” (the Sun in Karlstad) for her sunny disposition, is also commemorated with a statue!

Note: Organisers will not provide any accommodation for additional stay in Karlstad. If participants plan to arrive a few days earlier or depart a few days later they are kindly requested to inform us and we will be glad to offer assistance with booking a hotel.

Accomodation for the project:

Karlstad Swecamp Bomstadbaden
Bomstadsvägen 640, 653 46 Karlstad, Sverige
Telefon+46 54 53 50 68

There are going to be 2-6 persons per room. We can’t arrange special room for couples.

How to reach Karlstad

Youth Exchange - Film Time - Sweden -

Youth Exchange – Film Time – Sweden –

Karlstad has no airport. You can take bus or train from Stockholm OR Oslo to Karlstad.

By Plane — Nine flights on SAS connect Stockholm and Karlstad daily; the “jump” takes 45 minutes. The airport, Karlstad Flyggplas (tel. 054/556-000;, lies 10km (6 1/4 miles) northwest of the town center. Airport buses haul passengers from the airport to the town center, but it’s best to call tel. 020/32-32-01 after the touchdown of your plane to summon one. The Flygbuss costs 65SEK ($13/£6.50) per person each way. Taxis (there’s a taxi phone on-site) also have to be summoned, and they charge 250SEK ($50/£25) each way. For flight information, call tel. 054/455-50-10.

By Train — Six trains per day run between Gothenburg and Karlstad, ten trains per day arrive from Stockholm, and three trains per day come from Oslo. Each takes about 3 hours. For rail information, call tel. 711/75-75-75.

By Bus — Three buses per day arrive from Gothenburg, taking 4 hours; four arrive weekly from Stockholm, taking 4 1/2 hours; and two arrive weekly from Oslo, taking 4 1/2 hours. Check locally for bus schedules, which change from month to month. Note that both the train and the bus stations lie in the center of town. For general information, call tel. 0200/21-82-18 (within Sweden).

By Car — From Stockholm, take E18 west all the way, and from Gothenburg head north along the E6 expressway, turning northeast at the junction of Route 45, which runs all the way to Karlstad.

We will not have the opportunity to pick you up at the airport of Stockholm but we can pick you up from Karlstad train station or bus station.

What to bring

Since there is going to be an international evening, we will ask you to bring something traditional, famous or delicious from home – that you would like to represent your country with, and share with the others, it can be any kinds of food or drink or any other product you are proud of.

February-March period can be very cold and rainy, so pick your clothes accordingly. A good idea might be to bring an extra pair of shoes (rubber boots are a mighty Swedish favorite for a reason!) and a wind-proof jacket.

Since a lot of creative process will originate and depend on your skills and interests, please feel free to bring any accessories that help you in your artistic expression, like colours, cloths, shoes, etc. Please let us know if there are any extra appliances or tools that you need for the creative process, we will do our best to provide them for you.

Health Insurance

Health insurance is not provided and will not be reimbursed by the organisers. All participants are strongly advised to purchase private travel insurance, as costs of private health care in Sweden are quite high. Also, please have a valid EU healthcare insurance card (if applicable).


✓ Bring all your travel documents as presented above. Print out all your documents even if they are online. We don’t have printing opportunities at the venue.

✓ Prepare a presentation about the sending organization (initiatives they have previously participated in, non-formal learning methods used, etc.). We want to get to know each other, to find out how people work with youth in other countries, and maybe to cooperate in the future.

✓ Prepare a short easy-going presentation on diversity in your country, find interesting videos / games / exercises / educational activities on diversity.

✓ Prepare exercises/energizers that could be done in the morning by all the participants.

✓ Prepare for your country’s cultural evening. Please, try to be fun and creative for this! Any kind of activities are welcome (e.g. video presentations, dances, songs, games, quizzes, posters, flyers etc.). We count on you to make these evenings as interactive and fun as possible.

✓ check the weather forecast before arrival and bring adequate clothes. Please also bring clothing and shoes that can be used for strenuous activities (such as dancing and outdoor activities in the forest).

✓ Bring good spirit, joy and happiness!!!

Wherever possible, take your laptops, digital cameras, smart phones and tablets – we will be doing some multimedia work that requires mobile equipment!